Privacy Notice for HOLDEN website
HOLDEN website serves as a medium through which the HOLDEN project showcases the HOLDEN activities and is part of the communications activities required to achieve the impact of the HOLDEN project. In order to achieve these purposes, the website collects personal data that relates to the visitors of the website.
Aalto University (“Aalto”), also the coordinator of the HOLDEN consortium, is responsible for the execution and upkeep of the HOLDEN website and the designated contact point for data subjects concerning the use of personal data.
Other members of the HOLDEN consortium are National Research Council (Italy)(Consiglio Nazionale delle Ricerche),Technical University of Munich (Technische Universität München), University of Twente (Universiteit Twente) and Adant SRL. The HOLDEN project receives funding from the European Union’s Horizon Europe research and innovation programme under Grant Agreement 101099491. For sake of clarity, Aalto does not share personal data collected from the HOLDEN website between the other members of the consortium.
Aalto is committed to complying with the requirements of the General Data Protection Regulation (“GDPR”) and applicable national legislation in the processing of your personal data. The means and purposes of processing your personal data are described in further detail in this privacy notice (the “Privacy Notice”).
This Privacy Notice is subject to change and it will be updated when changes are implemented. You may always find the up-to-date version of this Privacy Notice on this website.
This Privacy Notice covers the following areas:
- Why does HOLDEN website process personal data?
- What personal data is processed?
- Sources of information
- Legal basis for processing
- Sharing of personal data
- International transfers of personal data
- Retention period
- Your rights as HOLDEN website visitor
- Contact information
1. Why does HOLDEN website process personal data?
Your personal data is processed in order to
- enable you to use the website;
- maintain and develop the website;
- enable communication; and
- monitor the number of visitors as part of the evaluation of dissemination impact, as the funder requires monitoring the impact of the dissemination work.
Further, your personal data is processed for the purposes of data security and in order to prevent and resolve possible misconduct.
2. What personal data is processed?
Following personal data is collected and stored in the logs of the web server:
- the IP address(es);
- the browser(s) used; and
- the page(s) opened (page request).
3. Sources of information
4. Legal basis for processing
The legal basis for processing your personal data is the legitimate interest to maintain and develop the website and to communicate the activities of the HOLDEN project as required for monitoring the impact of the HOLDEN project.
Legitimate interest is the legal basis for:
- personal data processed for communications purposes;
- information collected through observing the use of the HOLDEN website; and
- processing of personal data for the purposes of data security and to prevent and resolve possible misconduct.
5. Sharing of personal data
Aalto shares personal data only to the extent necessary for the purposes personal data is processed:
I) Service providers
Aalto may, in the maintenance of the HOLDEN website and in its service provision, use service providers to process data for the purposes detailed in this Privacy Notice.
II) Statutory reasons
Aalto may disclose your personal data to third parties if access to personal data or other processing of personal data is required to
- fulfill statutory responsibilities or a court order; and/or
- detect, prevent or handle misuse, security risks or technical issues.
6. International transfers of personal data
The server on which the HOLDEN website is operated is located in the EU. Aalto strives to carry out all services related to the HOLDEN website by using operators and services located within the EU or the EEA. In some cases, however, services related to the use of the website may also be carried out by operators and on servers located in third countries. In such cases, your personal data may also be transferred outside the EU or EEA in accordance with applicable legislation.
7. Retention period
Personal data will be retained for the period of validity of the legal basis for processing and for as long as necessary for the processing purposes mentioned in this Privacy Notice. Aalto determines the validity of such in accordance with, e.g., your use of the website as well as the communication between the visitor(s) and Aalto.
8. Your rights as HOLDEN website visitor
You have rights related to the processing of your personal data. The extent of your rights is tied to the legal basis for processing your data and applicable legislation.
The right to access data
You have the right to receive confirmation on whether we process personal data relating to you and the right to access such personal data. We may ask you to specify your request where necessary, for example with regard to the details of the provision of information.
The right to rectification
You have the right to rectify erroneous or incomplete data.
The right to be forgotten
You have the right to request the removal of your personal data related to your website use. We will comply with your request, provided that there is no legitimate reason to retain the data, e.g. a statutory obligation to continue processing it. Personal data may not be deleted instantly from backup copies and other such data systems, but will be deleted through regular database retention practices.
The right to object to data processing
You have the right to object to the processing of your personal data related to your website use, if your personal data is processed for other purposes than the fulfillment of legal responsibilities or the provision of services.
The right to restrict processing
If you contest the correctness of the data registered about you or the lawfulness of the processing, or if you have objected to the processing of the data in accordance with your right to object, you may request us to restrict the processing of such data to storage only. The processing will be restricted to storage until the correctness of the data can be verified, or until it is assured that our legitimate interests override your right to restrict our processing activities.
If you do not have the right to request the removal of your personal data, you may instead request the restriction of data processing to storage only. If the processing of the data which we have registered about you is solely necessary to assert a legal claim, you may also demand that other processing of such data is restricted to storage. We may process your data for other purposes if this is necessary to assert a legal claim.
9. Contact information
You may ask questions concerning the use of your personal data on the HOLDEN website and use your rights referred to above by contacting the HOLDEN consortium's designated contact point for the use of personal data on this website.
Aalto University Foundation sr
Otakaari 1, Espoo 02150, Finland
Regarding eventual questions or demands relating to the processing of personal data, please contact Aalto Data Protection Officer, Ms. Anni Tuomela.
Data Protection Officer
Phone number: +358 (9) 47001